| increasingly globalized world where enterprises have | | | | be considerably optimized. |
| ceased from being just local enterprises to serving | | | | When goods are delivered or services are |
| customers anywhere in the world, competitiveness | | | | performed, clients sign receipts for the transactions |
| has become one of the most discussed and sought | | | | and return them to the company to be archived and |
| after goals of business enterprises. Offering solutions | | | | possibly retrieved at a later date if required. To |
| that not only meet customers' expectations but that | | | | facilitate these transactions, it is fundamental to have |
| exceed them, and providing quality service to their | | | | document software solution that is can be easily |
| consumers are two fundamental factors to consider | | | | integrated with the existing business processes and is |
| when starting any type of business. "Document | | | | able to digitalize and automatically store each of |
| Software" or "Document Management Software", a | | | | these documents in databases dedicated for this |
| term that represents a wide range of applications, | | | | purpose. |
| solutions or systems used for improving the | | | | The importance of a single and comprehensive |
| management of business processes related to all | | | | document software solution |
| kinds of documents, has taken an increasingly | | | | By implementing document software solutions, logistic |
| important role over the last years. | | | | companies will simplify and optimize their |
| Today's Information Technologies and their application | | | | administrative processes, without having to limit |
| to business ends can make a company standout and | | | | themselves to single parts, like printing delivery notes, |
| clearly distinguish itself from the competition. Thanks | | | | but also integrate and streamline related business |
| to the many technological options that the market | | | | processes and therefore respond more quickly and |
| offers today, organizations can know more about | | | | efficiently to their clients. With this in mind, a |
| their target audience, speed up their business | | | | company should first have a closer look at the |
| processes, reduce their costs and turn their | | | | involved business areas in order to determine its |
| employees into a more productive and cost effective | | | | exact needs regarding document technology. |
| team. | | | | Once the document management requirements have |
| Using technology can improve any enterprise. | | | | been determined, it´s important to |
| However, there are business sectors in which | | | | evaluate the different document software options |
| companies could not even compete in a globalized | | | | present in the market that best meet the needs of |
| world if they didn't have an intelligent IT | | | | the Logistic and Distribution sectors, and match every |
| infrastructure. This is the case of the Logistics and | | | | single requirement found, like generation, distribution |
| Distribution sector. In fact, it's been demonstrated | | | | and storage of delivery notes and related |
| that companies with large logistic departments are | | | | documents, and make sure that the document |
| the most technologically advanced. For Logistic and | | | | software of choice, not only fulfills some specific |
| Distribution companies it would be unthinkable to run | | | | tasks very well but also integrates seamlessly with |
| their business smoothly without being backed up by a | | | | other existing processes. The ultimate choice should |
| sophisticated document software solution. | | | | be a complete solution that enables logistical and |
| Why is this? Because only a fraction of the costs of | | | | distribution companies to cover all of their specific |
| a distribution company is for transporting goods from | | | | documentation needs, where the management of |
| point A to point B. Actual costs where there is | | | | delivery notes is one of their core business |
| potential for savings rest in other areas. It is in these | | | | processes, but not the only one where flexibility, |
| areas where implementing technology, especially | | | | integrability with the company's business applications |
| document software, can help to reduce costs and | | | | and scalability, is key to to being able to grow with |
| simplify processes. | | | | the company's expansion and growth needs. |
| The most common document problem: management | | | | Additionally, logistics companies could improve the |
| of delivery notes | | | | impact of their marketing campaigns with targeted |
| One of the most critical areas for logistic companies | | | | Transpromo advertising, a process in which |
| has to do with the entire process of managing | | | | personalized advertising messages are embedded |
| delivery notes. Until recently, design of delivery notes | | | | directly into transactional documents (delivery notes, |
| an related documents was performed with | | | | receipts, contracts, etc.) based of specific customer |
| pre-printed paper or static documents with the | | | | data. |
| consequent waste of paper and time involved in the | | | | You may find divers software programs or complete |
| production of each delivery note. In fact, many | | | | solutions that cover the needs or logistic and |
| companies continue to use these outdated | | | | distribution enterprises, but this is not an easy choice, |
| procedures, which have a direct influence on a | | | | as implementation of document software may affect |
| company's corporate image and the quality of service | | | | existing business processes. Therefore the best |
| that it offers its clients. | | | | choice for most logistic and distribution enterprises will |
| Distribution of delivery notes is another critical area | | | | be a specific, single logistic and distribution software |
| for logistic companies, since in many cases they are | | | | solution, composed of fully integrated, standard |
| printed by several delegations which greatly impacts | | | | applications, that cover the entire cycle of delivery |
| consumption of communication lines. If an application | | | | note processing, from design, generation, archiving |
| could support centralized and distributed | | | | and distribution of printed documents via email fax, |
| environments (depending on what's needed) and it | | | | and covers also real-time document creation in Web |
| could manage the whole document management and | | | | environments, electronically signed documents, |
| delivery process, the problem would be solved, and | | | | indexed storage and instant on-line retrieval. |
| the time spent managing delivery notes would also | | | | |