| When you are first filling out the freight handling | | | | actual weight. Use a low weight on your order form |
| order form, knowing the right weight to put down on | | | | (which will be stored in your folder at the service |
| the form is essential. Many businesses do not realize | | | | desk) to cause some doubt in the customer service |
| the amount of money they can save with this step. | | | | or manager's mind. Remember, they must be listening |
| Simply putting down the weight of the exhibit is not | | | | in order for you to get the bill corrected. |
| sufficient. If you want to cut your trade show costs, | | | | 3) Often show management or the general |
| you need to specify the weight accordingly. When | | | | contractor will bill you based on your stated weight. |
| you are filling out the freight handling form, you | | | | If the weight is too high, they will immediately refer |
| actually want to put the weight as 75% of the actual | | | | back to your order form which states the weight as |
| weight. | | | | very high. Thus, you want to show a consistently |
| You will need to know your exhibit weight including | | | | low number. |
| carpets and any skids that will be delivered, including | | | | 4) Occasionally, your exhibit is not weighed at the |
| skids that contain marketing supplies and giveaways. | | | | marshalling yard as it is moved into the show. In this |
| While we don't find a lot of use for the space where | | | | case, freight handling charges will be levied based on |
| you fill out the number of pieces with the exhibit, | | | | the weight that you have stated on your order form. |
| you do want to consider the weight that you enter | | | | If your exhibit and materials weight is stated low, |
| very carefully. We recommend that you fill in the | | | | you will save money each time that your official |
| weight at about 75% of the actual weight of the | | | | exhibit weight is not confirmed in marshalling. Since |
| exhibit for several reasons: | | | | freight handling is the 2nd or 3rd highest cost for you |
| 1) You will often be billed for freight handling as soon | | | | as you run your exhibit, this will save you a |
| as you order this service. Why pay for 100% of this | | | | substantial number of trade show marketing dollars! |
| service up front? Your accounting department will | | | | Now follow the formula on the freight handling form, |
| certainly appreciate you delaying payment for this | | | | usually exhibit weight / 100 Lbs. x the circled freight |
| service at least until after you receive it. | | | | handling rate = freight handling cost. |
| 2) If there is something wrong with the weight on | | | | This simple tip will save you a great deal of money |
| your bill from the general contractor (the company | | | | on your trade show exhibit costs. You will be able to |
| providing freight handling services), it is much better | | | | save time and money by following this tip. This is just |
| for you to start the negotiation process with a | | | | one of the many ways you can cut your bottom line |
| weight that is a little bit lower than the recorded | | | | and increase your ROI at trade shows. |