| A document management system that includes | | | | When paper documents are converted into digital |
| document scanning and conversion of key business | | | | images, there is no longer the need for photocopying |
| documents into digital files for storage, retrieval and | | | | and faxing. The expenses associated with them - |
| distribution directly from the computer is a proven | | | | including paper, toners, print cartridges, and |
| cost-effective way to reduce operating expenses | | | | equipment maintenance, are also eliminated. And |
| quickly. It can be very focused, targeting your most | | | | because digitized documents can be emailed quickly |
| paper intensive processes, such as accounts payable, | | | | and easily, the cost for shipping, mailing, and courier |
| proof-of-delivery, and human resources. These are | | | | services are dramatically reduced. With a courier |
| areas where there are often paper jams that slow | | | | service costing from $8 to $15 per package, there is |
| work procedures, decrease employee efficiency and | | | | plenty of money as well as time to be saved. |
| increase operating costs. | | | | Warehousing and office space overheads also |
| A document scanning system that automates manual | | | | decrease with electronic document management. Up |
| tasks and eliminates time-consuming procedures will | | | | to 99% of office space used by filing cabinets and |
| streamline business processes and allow employees | | | | boxes can be reclaimed and used for revenue |
| to work more efficiently and productively. According | | | | producing services. Document warehousing and |
| to the McKinsey September 2008 Quarterly Report, | | | | storage is no longer necessary, as key business |
| one of the critical business goals during a downturn is | | | | documents are always available directly from the |
| getting more "bang for the buck" from employees, | | | | computer. |
| and concludes that IT is essential to meeting this | | | | A document management system can be |
| goal. | | | | implemented quickly and easily with no capital outlay, |
| Research shows that professionals spend 5 - 15 | | | | and deliver a disproportionate value in a short period |
| percent of their time reading information, but up to | | | | of time. In fact,investing in this type of technology |
| 50 percent looking for it. By implementing a digital | | | | not only improves efficiency but also creates |
| imaging and workflow automation system, a business | | | | revenue growth that generates more money than |
| enables its employees to focus on their core business | | | | straight cost reductions. Your business can operate |
| tasks. Overtime can be eliminated with automated | | | | more competitively and serve its customers better - |
| processes, and hiring temporary filing help is no longer | | | | key factors in surviving a recession. |
| necessary. | | | | In this economic environment, it pays to take a close |
| With a "paperless office," the significant cost of | | | | look at your end-to-end business processes. See |
| copying and filing documents is slashed - and so is the | | | | where you can improve procedures, enhance the |
| time spent looking for misplaced ones. That's another | | | | customer experience, and reduce waste. Once you |
| major cost saving: on average, companies spend $20 | | | | have identified those areas of opportunity, a digital |
| in labor to file a document, $120 to find a misfiled | | | | imaging system will help you achieve your goals |
| one, and $220 to reproduce a lost one! Considering | | | | quickly and cost-effectively. Replacing outdated |
| that 7.5 percent of all documents get lost and 3 | | | | manual processes will eliminate redundancies and |
| percent of the remainder get misfiled, those savings | | | | bottlenecks, improve employee productivity, and |
| add up fast. | | | | your bottom line. |